🔐 Privacy Policy – Motion HR
Effective Date: 26 August 2025 Last Updated: 30 August 2025
Motion HR (“we”, “us”, “our”) is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage with our services or visit our website.
📋 1. Who We Are
Motion HR is a UK-based HR consultancy providing tailored human resources support to individuals and businesses.
📥 2. What Data We Collect
We may collect and process the following types of personal data:
- Contact Information: Name, email address, phone number, job title, company name
- Employment Data: CVs, work history, references, salary expectations
- Sensitive Data: Health information, ethnicity, or other special category data (only when necessary and with explicit consent)
- Website Usage Data: IP address, browser type, pages visited, and cookies
⚙️ 3. How We Use Your Data
We use your data to:
- Provide HR consultancy services
- Respond to enquiries and manage client relationships
- Assist with recruitment and employee relations
- Comply with legal obligations
- Improve our website and services
📤 4. Sharing Your Data
We may share your data with:
- Trusted third-party service providers (e.g. payroll processors, legal advisors)
- Regulatory authorities when required by law
- Recruitment platforms or employers (with your consent)
We never sell your data.
🌍 5. International Transfers
If we transfer your data outside the UK or EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.
🛡️ 6. Data Security
We implement robust technical and organisational measures to protect your data, including:
- Encrypted storage
- Access controls
- Regular security audits
⏳ 7. Data Retention
We retain personal data only as long as necessary for the purposes outlined above or as required by law. Typically:
- Client data: up to 6 years after contract end
- Recruitment data: up to 12 months unless otherwise agreed
👤 8. Your Rights
Under UK GDPR, you have the right to:
- Access your data
- Correct inaccuracies
- Request deletion
- Object to processing
- Withdraw consent
- Lodge a complaint with the ICO
To exercise your rights, contact us at: 📧
🍪 9. Cookies
Our website uses cookies to enhance user experience. You can manage cookie preferences via your browser settings. For more details, see our [Cookie Policy].
📞 10. Contact Us
If you have questions about this Privacy Policy or how we handle your data, please contact: our Data Protection Officer.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.